When do you Need a Special Event Permit?

Are you planning a large event and not sure if you need to submit a Special Event Permit Application? There are two basic types of Special Events.

1. An Event on Township Property or Facilities- If your event is “above and beyond normal usage” of Township facilities/property, then it is a special event, and will require a Special Event Permit through the Parks & Recreation Department.
2. An Event on Private Property – if your event will occur on private property you must submit a Special Events Permit Application through the Permits Department three months in advance of your event date

• Examples of Special Events
  • Sporting events/tournaments with large attendance and or registration fees
  • Programs with registration fees not approved/offered by UMT Recreation
  • Fundraisers
  • Walks/Runs, Block Parties
  • Events with multiple vendors

How to Submit your Special Event Permit Application: (Event on Township Property)

• Call/Email the Parks & Recreation Department to inquire about facility availability and requirements of your specific event.
• If your requested facility and date is available, it can be placed on hold while you continue through the approval process. 
• Print/Download the Special Event Permit Application
  • Complete the application with as much detail as possible.
  • Include all necessary supporting documentation (EX: Certificate of Insurance, event layout/diagrams)
• Submit Completed Application to the Parks & Recreation Manager matulal@southwhitehall.com
• Staff will review your application, then distribute internally to Department Heads for feedback/requirements (Police, Fire, Public Works, Community Development).
• It will then be submitted to the Township Manager for final approval.